📝 docs(events): Centralize Event Box inventory and logistics

Migrates the Fedora Event Box (Pelican case) tracking from disparate Wiki pages and spreadsheets into the central Antora-based documentation. This establishes a single source of truth for event organizers regarding shipping logistics and current inventory levels for 2026. Changes included in this commit: * Create `modules/events/pages/boxes/index.adoc`: - Defines the purpose and goals of the Event Boxes program. - Standardized shipping specifications (weight/dimensions) to assist organizers with courier bookings. - Adds a "Call for Participation" for establishing APAC and LATAM boxes. * Create `modules/events/pages/boxes/united-states.adoc`: - Establishes inventory tracking for the North American box based in Raleigh, NC. - Notes the inclusion of the ThinkPad X1 and Slimbook hardware. * Create `modules/events/pages/boxes/europe.adoc`: - Establishes inventory tracking for the EMEA box based in Brno, CZ. - Adds specific warnings regarding international laptop shipping limits for legal compliance. * Update `modules/events/nav.adoc`: - Restructures the navigation to include "Event Guidelines & Resources". - Links the new Event Box pages into the main sidebar. Signed-off-by: Justin Wheeler <jwheel@redhat.com>
2026-01-14 00:55:51 -05:00 · 2026-01-14 00:55:51 -05:00 · 835f223d08
commit 835f223d08
parent 6758125cc5
4 changed files with 351 additions and 5 deletions
--- a/modules/events/nav.adoc
+++ b/modules/events/nav.adoc
@ -1,7 +1,11 @@
-* Fedora Events
+* Event Guidelines & Resources
 ** xref:covid19.adoc[COVID-19 Guidance]
+** xref:boxes/index.adoc[Event Boxes]
+*** xref:boxes/united-states.adoc[American Event Box]
+*** xref:boxes/europe.adoc[European Event Box]
 ** xref:release-parties.adoc[Release Parties]
-** *Tier 0*: xref:requests/swag-only.adoc[Swag-only Events]
-** *Tier 1*: xref:requests/small.adoc[Small Events ($150)]
-** *Tier 2*: xref:requests/medium.adoc[Medium Events ($1000)]
-** *Tier 3*: xref:requests/large.adoc[Large Events]
+* Fedora Event Sizes
+** xref:requests/swag-only.adoc[Swag-only Events]
+** xref:requests/small.adoc[Small Events (<$150)]
+** xref:requests/medium.adoc[Medium Events (<$1000)]
+** xref:requests/large.adoc[Large Events]
--- a/modules/events/pages/boxes/europe.adoc
+++ b/modules/events/pages/boxes/europe.adoc
@ -0,0 +1,137 @@
+= European (EU) Fedora Event Box
+Justin Wheeler; Fedora Mindshare Committee; Fedora community
+:description: Inventory and status tracker for the European (EU) Fedora Event Box.
+
+// Write new keywords in alphabetical sort.
+:keywords: action-fca, action-fiduciary, brno, czechia, equipment, eu, europe, events, fosdem, inventory, pelican case, stickers, swag
+
+// Refs:
+:url-event-boxes: xref:mindshare-committee:events:boxes/index.adoc
+
+// IMPORTANT: *****Event Owners and Ambassadors!***** Update the metadata below each time you make edits.
+:maintainer: Michal Konecny
+:last-updated: 2025-06-14
+:last-location: Brno, Czechia
+
+This page tracks the contents of the European Fedora {url-event-boxes}[Event Box].
+The box is a Pelican brand shippable container, so the box is also often called the "Fedora Pelican".
+This kit is frequently used for events such as FOSDEM and DevConf CZ.
+
+.European Fedora Event Box: At a glance
+|===
+| Confirmed by | Last updated | Last known location
+
+| {maintainer} | {last-updated} | {last-location}
+|===
+
+[NOTE]
+====
+We can only ship *two* laptops at a time for legal compliance reasons.
+We typically exclude the Lenovo ThinkPad for events outside of Brno.
+This is because often, Red Hat associates have a work-issued Lenovo laptop with them.
+====
+
+[cols="2,1,1,1,2", options="header"]
+.European Fedora {url-event-boxes}[Event Box] Inventory
+|===
+| Description | Type | Quantity | Origin | Notes
+
+| Lenovo ThinkPad X1 Carbon
+| Consistent
+| 1
+| China
+| Login: fedora / [Ask Maintainer]. See shipping note above.
+
+| Framework Laptop 16 (w/ charger)
+| Consistent
+| 1
+| Taiwan
+| Fedora QA Edition
+
+| Slimbook Fedora 2 Laptop
+| Consistent
+| 1
+| Spain
+|
+
+| Tablecloth
+| Consistent
+| 1
+| USA
+|
+
+| Banner
+| Consistent
+| 1
+| Czechia
+| Does not fit in Pelican case.
+
+| Fedora 12oz Sherpa Tumbler
+| Swag
+| 1
+| China
+|
+
+| Fedora Linux 42 Towels
+| Swag
+| 0
+| Hungary
+| Needs restocking
+
+| Fedora Navy Trim Pens
+| Swag
+| 0
+| China
+| Needs restocking
+|===
+
+
+[[stickers]]
+== Sticker Inventory
+
+The following stickers are tracked for distribution inside the European Fedora {url-event-boxes}[Event Box].
+Note that recent updates for FOSDEM 2026 may be stored separately or are in transit.
+
+[cols="3,1,1", options="header"]
+|===
+| Design | Quantity | Notes
+
+| Neuro Fedora
+| 0
+| Needs restocking
+
+| Students Working Lenovo Sheet
+| 0
+| Needs restocking
+
+| Fedora Project Badger Sheet
+| 0
+| Needs restocking
+
+| Fedora Workstation 4"x4"
+| 0
+| Needs restocking
+
+| RDO Sticker
+| 200
+|
+
+| RDO Pin
+| 100
+|
+
+| Assorted community stickers
+| TBD
+| May include: Foreman, Anaconda, Forgejo, Codeberg, Ansible, Weblate, Inspecktor Gadget, GNOME Asia, etc.
+|===
+
+
+[[history]]
+== Maintenance History
+
+* *2026-01-14*:
+  Migrated to Fedora Docs page in Mindshare Committee docs site.
+* *2025-10-10*:
+  Verified stock location in Brno.
+* *2025-06-14*:
+  Updated by Michal Konecny after DevConf CZ.
--- a/modules/events/pages/boxes/index.adoc
+++ b/modules/events/pages/boxes/index.adoc
@ -0,0 +1,69 @@
+= Fedora Event Boxes
+Justin Wheeler; Fedora Mindshare Committee; Fedora community
+:description: An overview of the Fedora Event Box program, its purpose, and how to request one.
+:keywords: fedora, events, ambassadors, swag, booth, logistics
+:page-authors: {author}, {author_2}, {author_3}
+:page-role: event-organizer
+
+// Refs:
+:url-eu-box: xref:mindshare-committee:events:boxes/europe.adoc[European Fedora Event Box]
+:url-us-box: xref:mindshare-committee:events:boxes/united-states.adoc[American Fedora Event Box]
+
+Fedora Event Boxes are turnkey solutions designed to help Fedora Ambassadors and contributors set up a professional presence at major Free Software and open source events.
+These boxes act as a "booth in a box," containing the essential materials needed to lower the barrier of organizing a Fedora presence.
+Instead of gathering materials from scratch for every conference, an organizer can request a shipping container that includes banners, tablecloths, demo hardware, and swag.
+
+The concept was originally inspired by the GNOME Project's Events Box and has been successfully circulating in North America since the program's inception.
+
+
+[[purpose]]
+== Purpose and Goals
+
+The primary goals of maintaining these boxes are:
+
+* *Consistency*:
+  To ensure a uniform and professional appearance for Fedora at events globally.
+* *Ease of Use*:
+  To free up time for event organizers so they can focus on engagement rather than logistics.
+* *Resource Sharing*:
+  To provide expensive reusable items (like rugged laptops and high-quality banners) that individual contributors cannot purchase alone.
+
+
+[[locations]]
+== Current Locations
+
+We currently maintain active Event Boxes in the following regions.
+Please check the specific pages below for inventory status and maintainer contact information.
+
+* *Continental United States (US)*:
+  {url-us-box}
+* *European Union (EU), Schengen Area only*:
+  {url-eu-box}
+
+
+[[logistics]]
+== Logistics and Shipping
+
+Shipping these boxes requires advance planning due to their size and weight.
+In most cases, the box is shipped from event to event, or back to a central logistics hub (such as Red Hat offices) for safe-keeping between busy seasons.
+
+[[logistics-shipping]]
+=== Standard Shipping Specifications
+
+When preparing a shipment request (e.g., via GLC or standard courier), use the following estimates based on the standard Pelican 1610 case used by the project:
+
+* *Packaging Type*:
+  Pelican Case (Hard shell)
+* *Dimensions*:
+  61 x 34 x 50 CM
+* *Weight*:
+  Appx. 25kg (must be verified before shipping, as inventory changes)
+* *Product Types*:
+  Laptop, Monitor, Swag (Apparel/Stickers)
+
+
+[[help]]
+== Help Wanted
+
+We are looking for trusted community partners to establish new Event Boxes in the APAC (Asia-Pacific) and LATAM (Latin America) regions.
+If you have the capacity to store a large Pelican case and assist with shipping logistics for your region, please contact the Fedora Mindshare Committee.
--- a/modules/events/pages/boxes/united-states.adoc
+++ b/modules/events/pages/boxes/united-states.adoc
@ -0,0 +1,136 @@
+= American (US) Fedora Event Box
+Justin Wheeler; Fedora Mindshare Committee; Fedora community
+:description: Inventory and status tracker for the American Fedora Event Box.
+
+// Write new keywords in alphabetical sort.
+:keywords: action-fca, action-fiduciary, equipment, events, inventory, north carolina, pelican case, raleigh, scale, stickers, swag, united states
+
+// IMPORTANT: *****Event Owners and Ambassadors!***** Update the metadata below each time you make edits.
+:maintainer: Red Hat Raleigh Office
+:last-updated: 2026-01-14
+:last-location: Raleigh, NC
+
+// Refs:
+:url-event-boxes: xref:mindshare-committee:events:boxes/index.adoc
+
+This page tracks the contents of the European Fedora {url-event-boxes}[Event Box].
+The box is a Pelican brand shippable container, so the box is also often called the "Fedora Pelican".
+This kit is frequently used for events such as SCaLE and DevConf US.
+
+.American Fedora Event Box: At a glance
+|===
+| Confirmed by | Last updated | Last known location
+
+| {maintainer} | {last-updated} | {last-location}
+|===
+
+[cols="1,1,1,2", options="header"]
+.American Fedora {url-event-boxes}[Event Box] Inventory
+|===
+| Description | Quantity | Country of Origin | Notes
+
+| Lenovo ThinkPad X1 Carbon Gen9
+| 1
+| China
+| Login: fedora / [Ask Maintainer]
+
+| Slimbook Laptop
+| 1
+| Spain
+| Login: fedora / [Ask Maintainer]
+
+| OLPC XO with charger
+| 1
+|
+| Vintage hardware for demonstration
+
+| Power Strip (1:6)
+| 2
+|
+|
+
+| Extension Cord (1:3)
+| 1
+|
+|
+
+| Fedora Tumblers
+| TBD
+| China
+|
+
+| Black Fedora Lanyards (Old Logo)
+| 1 bag
+|
+| One unopened bag, one opened bag.
+
+| Blue Fedora Lanyards (New Logo)
+| 1 bundle
+|
+|
+
+| Fedora Navy Trim Pens (Old Logo)
+| TBD
+| China
+|
+
+| Fedora Black Tablecloth (Old Logo)
+| 1
+|
+|
+
+| Fedora Blue Tablecloth (New Logo)
+| 0
+|
+| Previously loaned from xref:mindshare-committee:events:boxes/europe.adoc[Brno Event Box].
+
+| Shipping Tape
+| 2 rolls
+|
+| Used rolls
+|===
+
+
+[[stickers]]
+== Sticker Inventory
+
+The following stickers are tracked for distribution inside the American Fedora {url-event-boxes}[Event Box].
+Note that recent updates for SCaLE 23x may be stored separately or are in transit.
+
+[cols="3,1,1", options="header"]
+|===
+| Design | Quantity | Notes
+
+| Fedora Colúr Flapping
+| Several
+| Unopened. From Flock 2024 order.
+
+| Fedora Badger Flying
+| Several
+| Unopened. From Flock 2024 order.
+
+| Fedora Hexagon
+| Few packs
+| Unopened.
+
+| "Take the open source way"
+| Several
+|
+
+| Sheet: Fedora/CentOS/EPEL/Red Hat
+| 1 bag
+| Opened.
+
+| Assorted community stickers
+| TBD
+| May include: Foreman, Anaconda, Forgejo, Codeberg, Ansible, Weblate, Inspecktor Gadget, etc.
+|===
+
+
+[[history]]
+== Maintenance History
+
+* *2026-01-14*:
+  Migrated to Fedora Docs page in Mindshare Committee docs site.
+* *2024-08-14*:
+  Updated by Adrian Edwards at DevConf US 2024.