Summary

Plan and execute the Fedora presence at FOSDEM 2025.

Event wiki page: https://fedoraproject.org/wiki/FOSDEM_2025

Background

FOSDEM is an important event for the Fedora community for a number of reasons. Here is what is already in motion:

CentOS Connect takes place two days before FOSDEM in Brussels from 30-31 January 2025.
The Fedora Project has a stand (AKA a booth) in 2025 for both days of the conference.
Fedora contributors are help run the Distributions Devroom, together with CentOS, AlmaLinux, openSUSE, and Ubuntu.

Now, we need to build our roster of Fedora friends who will be there, so we can plan and coordinate the stand. Some financial assistance is available for speakers and volunteers contributing under the Fedora umbrella.

Details

Earlier this year, I forecasted our total event spend. Here is my current forecast. All estimates are in US Dollar (USD):

Airfare: $4627
Hotel/accommodation: $4150
Community social/meals: $0

We need to allocate this funding equitably. Fedorans contributing directly to the event should receive priority for this, e.g. accepted as a speaker, volunteering with the Distributions DevRoom and Fedora stand, helping out with CentOS Connect, etc.

Outcome

The Fedora Project continues to have an influential presence in the open source community around the FOSDEM 2025 event and other fringe events (e.g. CentOS Connect).

# Summary Plan and execute the Fedora presence at [FOSDEM 2025](https://fosdem.org/2025/). **Event wiki page**: https://fedoraproject.org/wiki/FOSDEM_2025 # Background FOSDEM is an important event for the Fedora community for a number of reasons. Here is what is already in motion: 1. [CentOS Connect](https://connect.centos.org) takes place two days before FOSDEM in Brussels from 30-31 January 2025. 2. The Fedora Project has a stand (AKA a booth) in 2025 for both days of the conference. 3. Fedora contributors are help run the [Distributions Devroom](https://lists.fosdem.org/pipermail/fosdem/2024q4/003551.html), together with CentOS, AlmaLinux, openSUSE, and Ubuntu. Now, we need to build our roster of Fedora friends who will be there, so we can plan and coordinate the stand. Some financial assistance is available for speakers and volunteers contributing under the Fedora umbrella. # Details Earlier this year, I forecasted our total event spend. Here is my current forecast. All estimates are in US Dollar (USD): * Airfare: $4627 * Hotel/accommodation: $4150 * Community social/meals: $0 We need to allocate this funding equitably. Fedorans contributing directly to the event should receive priority for this, e.g. accepted as a speaker, volunteering with the Distributions DevRoom and Fedora stand, helping out with CentOS Connect, etc. # Outcome The Fedora Project continues to have an influential presence in the open source community around the FOSDEM 2025 event and other fringe events (e.g. CentOS Connect).

ffmancera commented

2025-01-13 10:18:05 +00:00

(Migrated from gitlab.com)

changed title from Fedora @ FOSDEM 202{-4-} to Fedora @ FOSDEM 202{+5+}

changed title from **Fedora @ FOSDEM 202{-4-}** to **Fedora @ FOSDEM 202{+5+}**

justwheel commented

2025-01-13 17:08:33 +00:00

(Migrated from gitlab.com)

assigned to @jwflory

justwheel commented

2025-01-13 17:09:02 +00:00

(Migrated from gitlab.com)

changed due date to January 24, 2025

justwheel commented

2025-01-13 17:09:08 +00:00

(Migrated from gitlab.com)

changed health status to at risk

changed health status to **at risk**

justwheel commented

2025-01-13 17:37:18 +00:00

(Migrated from gitlab.com)

To clarify from the information in the ticket and budget proposal, the request is for $8777 USD, which includes $4627 USD for travel and $4150 USD for hotels. This provides sponsorship for @gridhead, @sumantrom, @lbazan, @dmellado, and @mikelolasagasti.

+1

This event proposal is very close to the event itself, which although there is no cutoff date for the Large Events Policy, it makes it difficult to plan. I take ownership for the delay in the planning, and fortunately, we have had several contributors to the FOSDEM 2025 wiki page, so I feel more confident about signing off on this proposal.

Going forward, I will spend renewed time with the Mindshare Committee in 2025 to modernize our event policies and strategies, and evolve them for the 2020s and beyond.

Because of the close proximity to the event and the high probability of price volatility in travel fares, I am authorizing all named travelers in the budget proposal above to purchase their travel with the guarantee that Red Hat will cover these expenses. This is neither documented nor undocumented as a responsibility I have as the budget treasurer. For our community folks not working at Red Hat, expect that I will ask you to open a BEAR ticket before you can officially receive guarantee of payment by Red Hat.

To clarify from the information in the ticket and [budget proposal](https://fedoraproject.org/wiki/FOSDEM_2025#Budget_proposal), the request is for $8777 USD, which includes $4627 USD for travel and $4150 USD for hotels. This provides sponsorship for @gridhead, @sumantrom, @lbazan, @dmellado, and @mikelolasagasti. **+1** This event proposal is very close to the event itself, which although there is no cutoff date for the [Large Events Policy](https://docs.fedoraproject.org/en-US/mindshare-committee/events/requests/large/), it makes it difficult to plan. I take ownership for the delay in the planning, and fortunately, we have had [several contributors](https://fedoraproject.org/w/index.php?title=FOSDEM_2025&action=history) to the [FOSDEM 2025 wiki page](https://fedoraproject.org/wiki/FOSDEM_2025), so I feel more confident about signing off on this proposal. Going forward, I will spend renewed time with the Mindshare Committee in 2025 to modernize our event policies and strategies, and evolve them for the 2020s and beyond. Because of the close proximity to the event and the high probability of price volatility in travel fares, I am authorizing all named travelers in the budget proposal above to purchase their travel with the guarantee that Red Hat will cover these expenses. This is neither documented nor undocumented as a responsibility I have as the budget treasurer. For our community folks not working at Red Hat, expect that I will ask you to open a [BEAR ticket](https://gitlab.com/redhat/ospo/bear) before you can officially receive guarantee of payment by Red Hat.

justwheel commented

2025-01-23 03:19:30 +00:00

(Migrated from gitlab.com)

changed due date to February 07, 2025

justwheel commented

2025-01-23 03:19:34 +00:00

(Migrated from gitlab.com)

changed health status to on track

changed health status to **on track**

justwheel (Migrated from gitlab.com) closed this issue

2025-05-26 21:44:08 +00:00

justwheel commented